The Best Video Conferencing Equipment 2021

14 May, 2021
5 min

In this article, we share our recommendations when choosing webcams, mics, headsets for your video conferencing, webinars and live streams.

At Proficonf events, the quality of the video depends on the webcam used and on the speed and stability of the Internet connection. Video is adaptive and can reach 4K quality if you have a high-speed internet connection.

There is no point in buying a high quality webcam if you have a slow and unstable internet connection – it will only reduce the video quality and the image will “freeze”.

We recommend using a stable Internet connection of 1 Mbps or more when using webcams with 720p. When using 1080p and higher, we recommend an Internet connection speed of 5 Mbps or more.

Your gear needs to be USB-ready. This means you can plug it into your computer or laptop. 

Lights for Video Conferencing and Webinars

Lights are very important. Indoor lights will make you look orange, you need to have a white natural light coming towards you slightly above your head.

It can be LED lights, soft boxes or light panels. The right lighting for a webinar or conference will help even a built-in webcam make the video much better.

LED lights

This is mid-priced equipment that will help set up good enough lighting for the host. LED lighting is available from a variety of brands.

LED lights
LED lighting example

Soft boxes, light panels

This is more expensive and professional equipment, which will allow you to set up quality lighting for any event.

Soft box
Soft box example

Webcams for Video Conferencing and Webinars

When choosing a webcam, be sure to consider several criteria:

  • Image resolution from 720p to 4K. The middle is 1080p FullHD.
  • Webcam needs to have a USB plug
  • Great autofocus and frame rate from 30 per second.
  • You need a camera with a zoom for a full frame, even better if it is a PTZ webcam.

Be sure to buy a tripod along with the webcam so that you can fix it securely and not get into an awkward position during the event.

PTZOptics Webcam-80

Price from $89.

PTZOptics Webcam-80

80 HFOV Webcam. 1920×1080 USB EPTZ Camera Wide Angle Lens. 30 FPS EPTZ Streaming Camera. Webcams with microphones. Dual microphone. USB 2.0 EPTZ broadcast camera.

HuddleCamHD HC-WEBCAM-94

Price from $98.

HuddleCamHD HC-WEBCAM-94

High Definition webcam 1080p Resolution. Wide Angle Lens – 94 degree field of view perfect webcam for streaming. Plug and Play USB webcam. Universal Compatibility portable webcam. USB Powered.

HuddleCamHD HC3X-BK-G2

Price from $439.

HuddleCamHD HC3X-BK-G2

3X Optical Zoom – provides variable focal length (you won’t get this from a fixed webcam!). USB 2.0 connection to PC for video and RS232 (VISCA) connection for wired control (e.g. joystick, Crestron, AMX). Free Remote Pan & Tilt Driver over USB 2.0 cable. 81 Degree Field of View in wide zoom; 36 Degree Field of View in Tele zoom. Full 1080p – 1920x1080p @30fps, 1/2.7″ CMOS 2.1 Mega Pixel Image Sensor.

More webcams can be found at HuddleCamHD and PTZOptics.

Microphones for Video Conferencing and Webinars

This point is very critical! Audio drives comprehension, so make sure everyone can hear you clear. Don’t forget the pop filter for the microphone, which will filter out blast sounds and noise.

FIFINE K669B    

Price from $30.


A great inexpensive microphone for webinars, video conferencing, and live streams.

Blue Microphones Yeti

Price from $130.

Blue Microphones Yeti

Tri-capsule array – 3 condenser capsules can record almost any situation. Multiple pattern selection – cardioid, bidirectional, omnidirectional & stereo. Gain control, mute button, and zero-latency headphone output. Perfect for vocals, musical instruments, podcasting, voiceovers, interviews, field recordings, conference calls. Signal to Noise: 100dB

HuddleCamHD Speakerphone HP-AIR-BK

Price from $329.

HuddleCamHD Speakerphone HP-AIR-BK

Wirelessly connect your speakerphone to your PC @ 2.4 GHz for great performance. 6 Hour Battery Life or plug into any USB charging source. Compatible with Windows, MAC, Chrome OS, Android, Linux. Will not interfere with Bluetooth or WiFi.

Headsets for Webinars and Video Conferencing

If you use a laptop for webinars and video conferencing, and mobility is important to you, buy a headset. The headset should be comfortable and have a noise-canceling function and volume control.

You can use wired headphones from a smartphone or a Bluetooth headset, like AirPods or Xiaomi Headset.

For better sound during the event, we recommend using a professional headset.

Sennheiser PC 8 USB

Price from $69.

Sennheiser PC 8 USB

USB plug & play – simply plug in to your PC or Mac USB port and start phoning over the net. Light and comfortable – with the lightweight headband, it’s easy to forget you’re wearing a headset.

SteelSeries Arctis 9 Wireless

Price from $179.

SteelSeries Arctis 9 Wireless

Premium hi res capable speakers with high density neodymium magnets reproduce a full, expansive frequency range from 10 to 40,000 hertz with stunning realism and clarity. Luxurious polished steel and aluminum alloy construction offers maximum durability and a consistent fit.


At the end of the day, the choice of equipment depends on your budget. Of course, an expensive microphone may have a slight advantage over a cheap one, but that cheap microphone will still be better than the built-in microphone and webcam of your laptop or computer.

Sign up in Proficonf and host video conferencing, webinars, and live streams in high quality!